Tampa Bay Trane is a 45-year-old, Florida-based, Heating, Ventilation, & Air Conditioning (HVAC) contractor. Initially, its offerings centered on supporting the sale of Trane equipment; however, over the years Tampa Bay Trane has developed its offerings to include servicing of digital temperature control systems, start-up & first-year warranty service, preventative maintenance, energy analysis, & 24-hour emergency repair service.
As Tampa Bay Trane’s offerings evolved, so did the makeup of its workforce. The company grew to employ 70+ field technicians in its service department with another 20+ in the controls department, all of whom were using 3-part paper forms to document service calls. Using paper to document service calls resulted in errors and details being missed, as well as manual data entry into the accounting & payroll system, and hours of copying & filing. Field techs were spending time on paperwork in the main office that could have been spent serving customers in the field. And due to the lengthy process of relaying paper work orders to the back office, the billing cycle (activity to invoice) was weeks long.
Management looked to replace paper with an electronic work order and time card solution but worried about technology adoption. For more than 30 years, Tampa Bay Trane had operated with paper-based processes. How would 90+ field technicians adopt and embrace new technology as part of their day-to-day work?
Tampa Bay Trane management evaluated and selected FieldConnect’s FieldAccessTM mobile technician software because of its direct integration with their existing Microsoft Dynamics SL accounting software, as well as its intuitive user interface.
“I found that members of FieldConnect’s implementation team are experts in change management,” says Service Sales & Operations Manager Tim Barnes. “They walked us through every stage of the rollout, from the kickoff call, through the multiple waves of technician adoption, until FieldAccess was being successfully used by every single member of our field force.”
The effects on Tampa Bay Trane’s business were substantial. Overall efficiency improved as activity-to-invoice time decreased and applied billing rates increased. The success of the FieldConnect integration even gave Tampa Bay Trane access to new business opportunities.
“I have technicians telling me they would never go back to paper,” says Barnes. “Having FieldAccess has empowered them to manage their own schedules and workloads. Some of our guys have been